Email Archiving with GNS Mail Store: A Secure Solution

globalnetworksyste
May 28
2 min read

Updated: Jul 9

Your Data, Your Responsibility

Under Microsoft’s Shared Responsibility Model, the protection, preservation, and availability of your business-critical email data are your responsibility. GNS Mail Store empowers you to take control:

Securely store and manage your email archives independently of Microsoft 365.
Ensure your data remains accessible and protected, aligning with your business continuity goals.

Mitigate Data Loss Risks

Microsoft 365 offers basic recovery for deleted emails, but its limitations can complicate compliance and increase risk. GNS Mail Store eliminates these concerns:

Comprehensive archiving safeguards against accidental or malicious data loss.
Simplifies compliance with legal, regulatory, and internal obligations.
Reduces complexity, ensuring your data is always recoverable.

Empower Users with Seamless Self-Service

GNS Mail Store empowers users to manage their email archives effortlessly, reducing IT dependency:

Intuitive search and recovery tools allow users to find and restore emails in seconds.
Optimized storage and search performance minimize resource demands.
No need for IT intervention, freeing up your team for strategic tasks.

Achieve True Data Independence

Relying solely on Microsoft 365 for archiving can lead to vendor lock-in and violate best practices like the 3-2-1 backup rule. GNS Mail Store ensures flexibility and portability:

Store archives independently of your Microsoft 365 tenant for enhanced security.
Maintain full control over your data, avoiding dependency on a single vendor.
Seamlessly migrate or export archives to meet evolving business needs.

Navigate Global Data Privacy and Residency

International businesses face complex regulations, such as the EU’s GDPR and the U.S. CLOUD Act, which can conflict with data privacy and residency requirements. GNS Mail Store provides peace of mind:

Retain full control over where your archived data is stored.
Comply with global regulations through GDPR-certified archiving processes.
Customize storage locations to meet regional compliance needs.

The Importance of Email Archiving in Business

Email archiving plays a crucial role in today’s digital landscape. Emails often contain sensitive information and critical business communications. Therefore, it's essential for businesses to manage these communications effectively. GNS Mail Store excels in this area, allowing organizations to maintain a well-organized email database.

With its user-friendly interface, the software allows for easy access and retrieval of archived emails. This can save time for employees and enhance productivity significantly. Whether for compliance purposes or general business practices, email archiving has never been more essential.

Why GNS Mail Store?

Beyond addressing Microsoft 365’s limitations, GNS Mail Store delivers universal benefits:

Protect Against Data Loss: Robust archiving ensures your emails are safe and recoverable.
Simplify Compliance: Meet regulatory requirements with tamper-proof archives.
Reduce IT Costs: Minimize email server workloads, optimize storage, and relieve IT teams.

Fast, Simple, and Scalable Archiving with GNS Mail Store

Quick deployment and seamless integration with Microsoft 365.
Flexible access via Outlook Add-in, Web Access, or mobile interfaces.
Low system requirements for cost-effective scalability.
Intuitive design for users at all levels.
Competitively priced to suit businesses of any size.

Discover more at https://gns.co.za

Leading the Way in Secure Data Solutions

By choosing GNS Mail Store, businesses can ensure their email archiving needs are met efficiently and securely. Don't let email management become an afterthought; invest in a solution that empowers your organization today.